Quote it right.
Win it fast.
Most cleaning jobs go to whoever quotes first with a number the client trusts. CleanerHQ turns a walkthrough into a priced, signable quote the same day, built from real math, not guesswork.
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Cleaning quote software prices a job from real inputs, square footage, condition, frequency, service type, and produces a professional, e-signable quote. CleanerHQ includes 16 cleaning-specific pricing calculators, ESIGN signatures with a full audit trail, deposits, AI proposals, and one-click quote-to-job conversion. $19/month per admin seat, every feature included.
Quotes built in spreadsheets lose money twice.
Slow quotes lose the job
Operators who take two or three days to send an estimate routinely lose to the competitor who quoted the same afternoon. Speed-to-quote is the single most controllable win factor in this industry.
Guessed prices lose the margin
Underquoting is the classic trap: win the contract, work the hours, keep almost nothing. Square footage, condition, and frequency all change the right price, a flat guess ignores all three.
Unsigned quotes go stale
A number in a text message can’t be signed, can’t take a deposit, and can’t remind the client it’s expiring. Quotes without a signature path quietly die in inboxes.
From first call to booked job, one pipeline.
Quoting in CleanerHQ isn’t a standalone form, it’s a pipeline where every stage feeds the next. Here is the full path a job takes:
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Capture the request
Leads arrive from your website’s booking widget, your AI phone receptionist, or manual entry, each one lands in the CRM as a service request with the property details attached: square footage, gate codes, access notes.
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Assess the site (when it needs eyes on it)
For jobs that shouldn’t be priced blind, post-construction, hoarding remediation, big commercial contracts, schedule an assessment. Crew visits the property, fills a structured checklist, takes photos, and the whole assessment converts into a quote with the data carried over.
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Price it with a real calculator
Pick the calculator that matches the job among 16 cleaning-specific pricing engines. Enter the inputs the job actually has, and get a defensible price with margin protection built in, the price is always the higher of labor-cost-based or your floor price, and it never quotes below your minimum charge.
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Send a signable quote, with a deposit if you want one
The quote goes out auto-numbered with a public link. The client signs electronically (drawn or typed, with a full ESIGN audit trail), and you can require a deposit through your own Stripe account to lock the booking in.
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Attach an AI proposal for the big bids
For commercial contracts that need more than a line-item table, CleanerHQ generates a multi-page proposal, cover, scope, value section, terms, in about 30 seconds, ready for inline editing and client signature. If you want to see the structure first, grab our free cleaning proposal template.
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Convert to a job in one click
An accepted quote becomes a scheduled job with the line items, address, contact, hours, and special instructions copied over. From there the platform handles crew dispatch, proof-of-work photos, and auto-invoicing when the job completes.
16 pricing engines. Not one generic form.
A move-out clean, an office janitorial contract, and a pressure-washing job do not price the same way. CleanerHQ ships a dedicated calculator for each service type, each with its own logic and add-on catalog, running on your rates, not template rates:
Move-In / Move-OutCarpet & UpholsteryWindow Cleaning
Pressure WashingConstruction CleanupEvent Cleanup
Floor Strip & WaxGutter CleaningHoarding Remediation
Medical OfficeSolar PanelAirbnb Turnover
Time & Materials
Margin protection. Every price is the higher of labor-cost-based pricing or your floor price, the calculator will not let a quote go out underwater.
Minimum-charge enforcement. Set a threshold and no quote drops below it, no matter what the inputs say.
Tax snapshotting. The tax rate is frozen the moment a quote is sent, changing your rate later never retroactively changes quoted prices. Per-property tax overrides supported.
AI quote parsing. Type “3-bedroom deep clean, includes oven and fridge” and get a structured quote. AI also suggests line items for unusual jobs, with a deterministic fallback if AI is ever unavailable.
Saved calculations. Save any calculation and promote it into a reusable quote template for jobs you price often.
A quote the client can sign tonight.
FIG 01: The quotes workspace: statuses, amounts, one-click PDF, search and filters.
Public ESIGN signing flow. The client opens a secure link, reviews the quote, and signs by drawing or typing their name. The signed PDF is captured with a full audit trail: IP address, browser, exact timestamp, and consent checkbox.
In-field signature capture. Crew can have the client sign on a tablet or phone during a site visit, no waiting for an email round-trip.
Deposits that lock the booking. Require a deposit on any quote, paid through your own connected Stripe account. If the client doesn’t pay within the window, the quote automatically reverts to deposit-unpaid so you never hold a slot on a promise.
Lifecycle tracking, automated. Draft → sent → accepted / rejected / expired, auto-numbered per workspace (Q-0001…), with expiry reminder emails sent automatically before a quote lapses.
One-click conversion to a job. Line items, address, contact, hours, and special instructions all carry over. No re-typing, no transcription errors.
Commercial bids need a document. AI writes it in 30 seconds.
A one-line estimate will not survive a commercial procurement conversation. CleanerHQ generates a multi-page proposal from your quote data, cover page, scope of work, line items, value section, terms, then lets you refine it before it ships:
Inline AI editing. Rich-text editing with AI rewrite tools per section, “make it more formal,” “shorten this”, without regenerating the whole document.
A public link that closes. Client views the proposal with no login, asks questions in a comments thread, and approves or rejects right on the page, with the same ESIGN audit trail as quotes.
You see everything. View counts, when they opened it, when they accepted. Version history on every edit, share-link expiry you control, and PDF generated on demand.
Why the pricing model matters here
Proposals, price books, and e-signing are paid add-on modules on most mainstream platforms. In CleanerHQ, every feature is included on every seat, $19/mo per admin seat, $5/mo per crew seat, and payments run through your own Stripe with 0% platform markup.
Won quotes become jobs, jobs become paid invoices.
Scheduling & dispatch
The accepted quote lands on the calendar with conflict detection across crew, equipment, and vehicles, plus travel-time-aware buffers and AI slot recommendations.
Auto-invoicing
Job completes → invoice generates with the quoted line items, a Pay Now link, and escalating overdue reminders. Deposits already paid are accounted for.
Profitability check
Every completed job gets a profitability calculation against the original quote, so your calculator gets more accurate every month, and underpriced accounts surface before they drain you.
Quoting is one module of the full platform. See the complete cleaning business software guide, how CleanerHQ ranks among the best cleaning business software in 2026, or what a complete quote should contain in our cleaning quote checklist.
Frequently asked about quoting.
What is cleaning quote software?
Cleaning quote software prices cleaning jobs from real inputs (square footage, condition, frequency, service type) and produces a professional estimate the client can review and sign electronically. Good quote software also tracks the quote through follow-up to won, and converts won quotes into scheduled jobs and invoices without re-typing.
How much does cleaning quote software cost?
CleanerHQ is $19/month per admin seat and $5/month per crew seat, with the 16 pricing calculators, e-signing, deposits, and AI proposals included on every plan, no feature gates. Most competitors sell quoting or proposals as paid add-ons on top of $49–$149/month tiers.
Are electronic signatures on quotes legally valid?
CleanerHQ’s signing flow follows the ESIGN model: the client signs by drawing or typing their name, checks an explicit consent box, and the platform captures IP address, browser, and exact timestamp with the signed PDF. That audit trail is what gives an e-signature its evidentiary weight.
Can I require a deposit on a quote?
Yes, if your workspace has connected its Stripe account, any quote can require a deposit to lock in the booking. The client pays through your own Stripe (CleanerHQ never touches the money), and if the deposit isn’t paid within the window, the quote automatically reverts so the slot isn’t held.
Does it work for commercial bids?
Yes, the office and commercial janitorial calculators price recurring contracts, assessments capture the site visit data, and the AI proposal generator produces the scoped multi-page document commercial clients expect. See our guide to winning commercial cleaning bids for the process.
Can I try it before paying?
Yes. Every module is unlocked on the 14-day free trial, no credit card required. Price a real job with a calculator and send the quote, that is the honest test.
Quote your next job in minutes.
16 cleaning-specific calculators. E-signatures with audit trails. Deposits through your own Stripe. AI proposals in 30 seconds. Every feature on every seat.
$19/ADMIN SEAT · $5/CREW SEAT · 0% PAYMENT MARKUP · NO CREDIT CARD REQUIRED
WRITTEN BY RASHDI, FOUNDER OF CLEANERHQ · EDITORIAL POLICY