CleanerHQ uses a Unified Conflict Detection System that automatically checks for conflicts before any schedule change is saved. When you drag a job to a new time slot or assign a team member, the system instantly checks team member schedules, equipment availability, vehicle assignments, and travel time. Critical conflicts (exact same time double-booking) block the action entirely, while warning conflicts (tight travel time) allow override with confirmation. You’ll see conflict indicator badges on any job with potential issues, complete with smart suggestions like “Move this job 30 minutes later” or “Assign a different team member who’s available.”

Yes! Use the “Find a Time” feature which runs the Availability Slot Detection Algorithm. Specify your requirements (job duration, team size, preferred team members, date range) and the system searches through all possible time slots, scoring each one from 0-100 based on team availability, travel efficiency, customer-friendly times (9 AM – 3 PM scores higher), day preference (mid-week preferred), and team continuity. The top 3 slots are marked as “Optimal” with reasons like “All preferred team members available,” “Efficient scheduling window,” and team assignments. Select a slot and the job is scheduled instantly with the recommended team assigned.

Use Recurring Patterns to automate repeat clients. Create a pattern with a name (e.g., “Smith Residence – Weekly”), set the frequency (Daily, Weekly, Bi-weekly, Monthly, or Custom), choose specific days (e.g., every Tuesday and Thursday), and set start/end dates or run indefinitely. The pattern automatically generates jobs based on your template with all details pre-filled. Manage exceptions (skip holidays, modify single occurrence, reschedule without changing pattern), save common patterns as templates (“Standard Weekly Office Cleaning”), and pause patterns (client on vacation) without deleting – reactivate when they return.

The Capacity Planning page gives you complete visibility with a Weekly Overview (utilization % per team member with color-coded status: 🟢 Optimal 60-80%, 🟡 Low <60%, 🔴 Overbooked >100%), 4-Week Heatmap (visual grid showing utilization across weeks), Balancing Suggestions (AI-generated recommendations like “Move ‘Office Clean’ from Sarah (120% utilized) to Mike (45% utilized)” with before/after impact and confidence scores), Bottleneck Analysis (identifies recurring issues like “Team A frequently overbooked on Mondays”), and Remaining Capacity (shows exactly how many hours each team member has available).

CleanerHQ has built-in travel time validation to prevent unrealistic schedules. Uses Google Maps Distance Matrix API for accurate, traffic-aware estimates (falls back to Haversine distance calculation if unavailable, cached for 24 hours). Default 10-15 minute buffer added for parking, finding location, and unloading equipment. When scheduling consecutive jobs, the system checks “Can they actually get there in time?” If not, you’ll see a travel time conflict warning showing Required travel time (35 minutes), Available gap (20 minutes), and Shortfall (15 minutes), with suggestions like “Add 15 minutes buffer” or “Consider reordering to group nearby jobs.” The slot finder scores nearby jobs higher to minimize driving and helps build efficient routes naturally.