Profitability Module – Stop Being Busy But Broke
PROFITABILITY MODULE
See Profit Per Job, Not Just Monthly Totals
Automated financial intelligence that tracks the true cost and profit of every job, diagnoses why you’re losing money, and tells you exactly how to fix it. A CFO that never sleeps.
The "Busy But Broke" Paradox
“We’re fully booked! Business is great!” Meanwhile: bank account isn’t growing, owner hasn’t taken a real paycheck in months, working 60+ hours/week with nothing to show for it. Being busy and being profitable are completely different things.
Bad Estimates
Your pricing calculator says 3 hours, crew takes 4.5. You priced for 3 hours but paid for 4.5. Result: 50% labor cost overrun. No feedback loop means the same mistake repeats on every similar job.
Crew Inefficiency
Some crew members consistently take longer than others on identical jobs. You’re paying them the same hourly rate but getting less output. Result: 20-40% more labor cost than necessary with no visibility into who’s slow.
Scope Creep
Client asks for “a few extra things” not in the quote. Crew does them to be nice. You invoice the original amount. Result: 25-50% more work for same revenue. Crews want to please, but you pay the price.
Flying Blind
Most owners know monthly P&L but have zero visibility into individual job profitability. Can’t see which jobs make money and which lose money—so they keep doing more of both. No data, no fixes.
THE SOLUTION
X-Ray Vision Into Your Business Economics
CleanerHQ’s Profitability Module calculates actual profit/loss the moment a job is completed, automatically diagnoses root causes, alerts you immediately when jobs lose money, and guides you through fixing each problem with one-click solutions.
You can’t manage what you don’t measure. Now, you can measure everything.
See the Profitability Module in Action
Watch how CleanerHQ automatically tracks profit per job, diagnoses losses, and guides you through fixes.
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How Profitability Tracking Works
See Profit Per Job
Instead of “We made $1,000 this month… I think?” see exactly: “187 jobs completed. 142 profitable (avg +$47), 45 lost money (avg -$32). Fix the losers and profit jumps from $3,000 to $4,440.” Know exactly where the money goes.
Automatic Root Cause Diagnosis
When a job loses money, CleanerHQ doesn’t just flag it—it tells you WHY. Was it a bad estimate? Crew inefficiency? Scope creep? Unexpected complexity? Each diagnosis comes with a suggested fix. No spreadsheet analysis needed.
Real-Time Profit Alerts
When a job completes with significant loss (>15% over budget), you’re notified immediately—not at month-end when it’s too late. “Job #4521: Lost $32 (17% over). Diagnosis: Crew Inefficiency. Crew took 4.2 hours, estimated 3.0.”
Guided Fix Process (Autopsy Wizard)
Step-by-step wizard walks you through fixing each problem: Confirm diagnosis → Select root cause → Apply one-click fix. “Tune calculator +12% for Deep Cleans.” Done. Future quotes automatically higher. Estimated annual savings displayed.
Complete Profitability Intelligence
Calculator Accuracy Tracking
Your pricing calculator is only as good as its validation. Track monthly: jobs count, average variance, unprofitable %. Watch accuracy improve over time as you tune based on actual data. Variance dropping = calculator working.
Crew Performance Visibility
See which crews are efficient and which cost money. Efficiency scores (100 = on-target), variance %, flags count, total margin generated. Sarah’s Team: 103 score. Mike’s Team: 82 score with 3 flags. Now you know who to train.
Customer Profitability Analysis
Not all clients are created equal. See 90-day revenue, costs, margin, variance by customer. ABC Corp: $1,180 margin, -2.1% variance. Smith Family: -$85 margin, +31.2% variance. Options: raise price 25%, reduce service, or fire them.
Dashboard Profitability Widgets
KPI cards on login: Jobs (30d), Avg Margin %, Unprofitable Count, Estimated Savings if Fixed. Top Losing Jobs list with diagnosis. Diagnosis distribution chart (52% bad estimate, 26% crew, 17% scope creep). Action-ready insights at a glance.
Remediation Tracking
Track whether fixes actually get applied and work. Unprofitable jobs (30 days): 23. Remediated: 18 (78%). Pending: 5. Avg days to fix: 2.3. Remediation types: 12 calculator tunes ($2,880 annual savings), 4 crew flags, 2 price adjustments.
Full System Integration
Everything connects: Time tracking → labor cost → job profitability → calculator validation → pricing adjustments. Unlike separate scheduling + invoicing + accounting tools that don’t talk to each other, CleanerHQ is one system where all data flows automatically.
The ROI: Real Numbers
| Metric | Before CleanerHQ | After 90 Days |
|---|---|---|
| Unprofitable jobs/month | 45 | 22 (-51%) |
| Calculator accuracy | +18% over estimate | +8% over estimate |
| Monthly labor cost | $27,000 | $24,300 (-10%) |
| Loss prevention/month | $0 | $736 |
| Net monthly improvement | — | +$3,436/mo |
Annual ROI: $41,232/year
For a $45K/month company, that’s a 7.6% profitability increase—without adding a single new customer.
Frequently Asked Questions
How is this different from just looking at my monthly P&L?
Monthly P&L shows total profit. CleanerHQ shows profit per job, WHY each loss happened, real-time alerts (not historical snapshots), guided fixes with the Autopsy Wizard, and individual crew/customer accountability. You can’t improve what you can’t see at the job level—and monthly aggregates hide where the money actually goes.
What if my crews push back on being tracked?
Frame it as protection, not surveillance: “If my estimate was wrong, the data proves it—I fix my calculator, not blame you. If you’re efficient, the data proves that too for bonuses and promotions.” Good crews welcome accountability because the data shows their quality. Crews who resist are often the underperformers—and now you have objective proof to address it fairly.
How accurate does my time tracking need to be?
Minimum: clock-in and clock-out per job. ±5 minutes accuracy = excellent. ±15 minutes = good (minor variance, still actionable). ±30 minutes = marginal (trends visible). The system tolerates imperfect data—80% accurate tracking still reveals 95% of your problems. Start simple with clock-in/out, get 30 days of data, and refine from there.
What if I don't want to fire underperforming crew members?
You don’t have to fire anyone. The system gives you data—what you do with it is your choice. Options: retrain (flags identify skill gaps), reassign (data shows which job types they struggle with), pair with efficient crew, reduce hours, or have a conversation backed by facts not accusations. Some “underperformers” are great once on the right jobs.
How long until I see ROI from this?
Day 1: See which jobs lose money, identify unprofitable customers, discover calculator accuracy. Month 1: 5-10 fixes applied, calculator tuning starts. Quarter 1: Calculator accuracy improves 10-20%, unprofitable jobs drop 30-50%, margin per job increases 3-8%. For a $45K/month company, expect ~$3,400/month improvement = $41K/year—without a single new customer.
Have more questions about the Profitability Module? Contact our support team at support@cleanerhq.com
STOP FLYING BLIND
Busy Doesn't Mean Profitable. Now You'll Know the Difference.
See profit per job, diagnose losses automatically, and fix problems with one click. X-ray vision into your business economics.
No credit card required • 14-day free trial